The Audit Logs feature, located under the Data tab, provides a detailed record of changes made to the system, allowing users to track activity, view changes to supporter information, and maintain transparency within the platform.
Why Use Audit Logs?
- Track Activity: Understand who made changes, what was changed, and when the changes occurred.
- Ensure Accuracy: Audit logs help you confirm that data updates were intentional and accurate.
- Maintain Transparency: Keep an easily accessible record for compliance and accountability.
How to Access Audit Logs
- Navigate to the Data tab in your dashboard.
- Select Audit Logs from the menu.
Understanding the Audit Log Table
The audit log table includes:
- ID: A unique identifier for the log entry.
- User Name: The name of the user who performed the action (e.g., "System" for system-generated updates).
- User Email: The email address associated with the user.
- Model: The type of record modified (i.e. "donor").
- Model ID: The unique ID of the modified record.
- Action: The type of change made (i.e. created, updated).
- Changes: A clickable link to view detailed changes for the record.
- IP Address: The IP address from which the change was made.
- User Agent: Information about the device or browser used.
- Date: The date and time of the action.
Viewing Detailed Changes
- Locate the record you want to investigate in the audit log table.
- Click Click to view under the Changes column.
- In the Audit Log Details pop-up, review the following:
- Property: The field that was changed (i.e. email, name, communication settings, etc.).
- Old Value: The value before the change.
- New Value: The updated value.
Use Cases for Audit Logs
- Supporter Updates: Verify who updated a donor’s email or contact information.
- Error Tracking: Identify and correct unintended changes.
- Compliance: Maintain records for audits or reporting purposes.